Buyer handover and approval

Tissue Retailer Pack Size Change Handover

A tissue pack-size change is a transition between two identified configurations. Keep the old and new records visible while the responsible owner reviews identification, packaging, order-unit and retail-data implications. GS1’s GTIN Management Standard addresses changes including declared content, dimensions and case quantities; it does not authorize this worksheet to assign identifiers. The handover below turns the accepted change into an implementation plan, including stock already in the channel and systems that must switch at different times.

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Last reviewed: 14 October 2026
Reviewed by: VELUPLY editorial guidance
Evidence rule: SKU and market matched

BUYER CHECKLIST

Old-to-new transition record

Describe the actual change: Old SKU/specification revision ___; new proposal revision ___; changed count ___; changed dimensions ___; construction changes ___; reason supplied ___. Separate a true product change from a corrected data entry. Identify every altered field before deciding which approvals and downstream records need another review.
Identifier-owner decision: Current identifier ___; proposed identifier supplied by authorized owner ___; applicable rule reviewed ___; owner decision/date ___; linked hierarchy decisions ___. Ask the owner to review the complete change under the applicable rules and market requirements. Do not keep or replace a number merely because the logo and product name look unchanged.
Retail and warehouse data: Retailer item/reference ___; ordering unit ___; old/new case quantity ___; filled dimensions and measurement basis ___; listing copy/images ___; data-packet revision ___. Carry the change through the relevant conversion fields. A new sheet count paired with an old pack image can misrepresent the offering even when the identifier field has been corrected.
Stock and timing: Old stock at supplier ___; goods in transit ___; retailer/warehouse stock ___; new-order cutoff proposal ___; implementation dependency ___; responsible confirmation ___. Use actual stock and shipment records. Keep unknown quantities open; a planned cutoff date does not establish that old configurations have disappeared from the channel.
Acceptance and communication: Buyer approval ___; retailer acceptance reference ___; warehouse readiness ___; approved public copy ___; supplier release ___; effective scope ___. Distinguish internal agreement from the retailer’s decision. Record whether the change applies to one order, a named customer or the maintained item record, and identify remaining conditions.

BUYER CHECKLIST

Choose how coexistence will be handled

Old and new configurations overlap: Agree how order lines, labels, listings and receiving distinguish them. Determine whether the recipient allows coexistence and which stock should satisfy each order. Do not substitute new packs against old descriptions without the corresponding acceptance; the buyer must know which configuration is actually being delivered.
A downstream record is not ready: Identify the specific blocker and compare delaying the affected release with an accepted alternative transition. Obtain supplier and retailer confirmation for the chosen route. A changed spreadsheet sent by email is not proof that receiving systems or public listings have adopted it.
Residual printed packaging remains: List the affected material and owner-approved treatment separately from saleable finished stock. Resolve whether it can be used for the accepted configuration and what rework would require. Do not assume that a corrected label can make conflicting quantity or identity wording appropriate.

DECISION POINTS

What to align before the next commitment.

Illustrative mismatch: new pack, old listing

A retailer could approve a revised pack while a customer-facing page still shows the old quantity. The handover owner should locate and correct the affected representation, then obtain the required readback. This example describes a control point; it does not report a live retailer error or a verified sales impact.

Keep the transition reversible where possible

Preserve prior specifications, packet versions and approval references before editing active records. Identify which physical or commercial commitments cannot be reversed simply by restoring a file. This helps the decision owner choose a realistic correction route if implementation begins before a dependency is resolved.

Close by evidence, not the calendar

After the planned date, reconcile actual receipts, active item data and the agreed disposition of old stock. Record which scope has completed and which remains open. A dated project line marked done cannot establish that every warehouse or retail channel has switched configurations.

WORKING SEQUENCE

A clearer route from question to decision.

01
Build a precise old/new comparison and ask the responsible identifier owner to assess the applicable change rules. Map every affected data, artwork and order-unit field.
02
Reconcile old-stock locations and confirm the recipient’s coexistence and transition requirements. Agree feasible cutoff and activation dependencies with the actual parties.
03
Implement only the accepted configuration and scope, retaining acknowledgements for data, packaging and receiving readiness. Resolve discrepancies without silently substituting one pack for another.
04
Read back the changed representations and reconcile remaining old stock. Record completion by customer or channel and retain the previous configuration history.

DIRECT ANSWERS

Questions buyers ask before moving forward.

01Does every physical dimension change require a new GTIN?+

Have the responsible owner review the actual change against the applicable rules. This guide does not assign numbers or replace the standard’s decision criteria. Record the owner’s determination.

02Can old and new packs be sold together?+

Confirm retailer acceptance, item identities and customer-facing descriptions for the actual arrangement. Coexistence is a commercial implementation decision, not something an internal revision date authorizes automatically.

03Should the change be closed when the printer receives artwork?+

Printer acknowledgement is one checkpoint. Also verify the relevant item data, ordering conversions, receiving readiness and stock treatment. Close only the documented transition scope.

SOURCES & LIMITS

Trace the question and the verification.

These are buyer-designed records and decision frameworks. They do not establish a VELUPLY implementation, certification, customer result or mandatory retention period. Match actual requirements and evidence with the responsible trading partners.

01
GS1 GTIN Management Standard, release 1.1
Standards verification · accessed 2026-10-14
02
GS1 Data Quality Framework support overview
Technical verification · accessed 2026-10-14